Setting up a mail account in Outlook Express

1) Using the text menu at the top of Outlook Express, select Tools / Accounts and Add a new Mail account

2) Enter your Name (how you wish your name to be displayed on e-mails) and click on NEXT

3) Enter your email address. Refer to your account details for this. The advantage of using Outlook Express is that you can set up mulitple mail accounts with the same details bar the email address. This way you can easily send email from sales@yourdomain.co.uk aswell as yourname@yourdomain.co.uk while only using one POP3 email account. When you have done this, click on NEXT.

4) Under My incoming mail server is section, select POP3 server

5) Under Incoming mail server simply enter your domain name.

6) Under Outgoing mail server again just enter your domain name. Then click on NEXT.

7) In the Internet Mail Logon section you will need to enter your POP3 username and password. Refer to your account details for your POP3 email username.
If you wish, you can select Remember Password to avoid having to type in your password each time you check your e-mail. This is not advisable to select if your computer is accessible by strangers.

8) Under Secure Password Authentication leave this box unchecked. Now click on NEXT.

9) Select FINISH.

10) The Internet Accounts screen should now have an extra Mail account. Click on Mail to view only your e-mail accounts. Select the e-mail account you have just created and click on Properties. Up will come the Properties box

11) The top part is the name for the account, by default the server name. You can change this to something memorable without affecting the e-mail settings.

Your user information is how you will appear to other people when you e-mail them. Make sure your name is spelt correctly, and that the Organisation Name is the name of your company, if relevant. Usually, when people reply to one of your e-mails, it is sent back to the address it was originally sent from. If an e-mail address is put into the "Reply Address" box, then when anyone replies to one of your e-mails, this is the address it will get sent to. It's not really advisable to use this option, since it causes confusion. But there are some circumstances where it will be needed.

12) At the bottom of the General properties box, there is an option called Include this account when recieving mail or synchronizing This will automatically download email when you click on the Send/Receive icon on Outlook Express. Obviously you'll want this selected for your main mail account, but if you create multiple mail accounts using the same POP3 account to send the email (so that you can use different email addresses) you can safely deselect this box.